Vendor Options' Menu
Table & Booth Options
Don't forget that NELA has great a la carte & package sponsorship options!
A La Carte Sponsorships & Add-Ons | Premium Sponsorship Packages
Inclusions:
- (1) 8' x 2' skirted table
- Choose your space in exhibit hall.
- (2) folding chairs
- (1) waste basket
- (1) exhibitor sign
- 8' high draped backwall
- Wifi
- (1) Monday lunch ticket (additional lunch tickets can be purchased for $50)
- (1) Tuesday lunch ticket (additional lunch tickets can be purchased for $50)
- Morning & afternoon snack breaks on Monday
- Breakfast buffet, morning & afternoon snack breaks on Tuesday
- Attendee email list**
- Exhibit hall floor is concrete.
Premium tables will be located in premium locations, either at the end of an aisle or around the exhibit hall lounge & food area.
Inclusions:
- (1) 8' x 2' skirted table
- Choose your space in exhibit hall.
- (2) folding chairs
- (1) waste basket
- (1) exhibitor sign
- 8' high draped backwall
- Wifi
- Attendee email list**
- (1) Monday lunch ticket (additional lunch tickets can be purchased for $50)
- (1) Tuesday lunch ticket (additional lunch tickets can be purchased for $50)
- Morning & afternoon snack breaks on Monday
- Breakfast buffet, morning & afternoon snack breaks on Tuesday
- Exhibit hall floor is concrete.
Inclusions:
- (1) 8' x 10' booth space
- Choose your space in exhibit hall.
- (1) waste basket
- (1) exhibitor sign
- 8' high draped backwall & 3' high draped sidewalls
- Wifi
- Attendee email list**
- (2) Monday lunch tickets (additional lunch tickets can be purchased for $50)
- (2) Tuesday lunch tickets (additional lunch tickets can be purchased for $50)
- Morning & afternoon snack breaks on Monday
- Breakfast buffet, morning & afternoon snack breaks on Tuesday
- Exhibit hall floor is concrete.
Please note: Booth spaces do NOT include any furniture. Vendors must provide their own furniture or rent from NELA's exhibitor services company.
Premium booth spaces will be located in premium locations, either at the end of an aisle or around the exhibit hall lounge & food area.
Inclusions:
- (1) 8' x 10' booth space
- Choose your space in exhibit hall.
- (1) waste basket
- (1) exhibitor sign
- 8' high draped backwall & 3' high draped sidewalls
- Wifi
- Attendee email list**
- (2) Monday lunch tickets (additional lunch tickets can be purchased for $50)
- (2) Tuesday lunch tickets (additional lunch tickets can be purchased for $50)
- Morning & afternoon snack breaks on Monday
- Breakfast buffet, morning & afternoon snack breaks on Tuesday
- Exhibit hall floor is concrete.
Please note: Booth spaces do NOT include any furniture. Vendors must provide their own furniture or rent from NELA's exhibitor services company.
Inclusions:
- (1) 8' x 2' skirted table
- Choose your space in exhibit hall.
- (2) folding chairs
- (1) waste basket
- (1) exhibitor sign
- 8' high draped backwall
- Wifi
- (1) Monday lunch ticket (additional lunch tickets can be purchased for $50)
- (1) Tuesday lunch ticket (additional lunch tickets can be purchased for $50)
- Morning & afternoon snack breaks on Monday
- Breakfast buffet, morning & afternoon snack breaks on Tuesday
- Attendee email list**
- Exhibit hall floor is concrete.
NEW - Booth Share
This is a low cost option designed for small and/or non-profit vendors who would otherwise be financially unable to purchase a table. Please make sure you understand the limitations before requesting this option.
Requirements:
- Vendor must briefly explain (2-4 sentences in sufficient) why they are requesting a booth share.
- NELA must approve all booth share requests.
- NELA has the right to refuse any vendor for a booth share.
- Vendor must agree to abide by the additional rules & limitations of the booth share.
Limitations
- Vendor will share one half of a 6' x 2' skirted table with another vendor. See below for set-up example.
- Vendor may not choose their exhibit hall location. NELA will assign the booth share location in October.
- Vendor may not choose other vendors in their booth share. NELA will assign booth shares in October.
- Vendor may only have one attending rep at any one time.
- Table will be kept flush against the side rail and cannot be moved or pulled away from the side rail.
- No additional materials, such as pop-up signs, etc are permitted. Vendor display area is restricted to their assigned 3' x 2' section of the table.
- If there are less than four vendors in the booth share, vendor must still keep all display materials within their assigned table section and may not use any other areas of the booth.
Inclusions:
- (1) 6' x 2' skirted table (to be shared with another vendor)
- (1) folding chair
- (1) waste basket to be shared by all vendors
- (1) exhibitor sign to be shared by all vendors
- 8' high draped backwall
- Wifi
- Morning & afternoon snack breaks on Monday
- Breakfast buffet, morning & afternoon snack breaks on Tuesday
- Lunch tickets can be purchased for an additional $50 each.
- Attendee email list**
- Exhibit hall floor is concrete.
Booth Share Set-Up
A LA CARTE SPONSORSHIPS & ADD-ONS
Meal Tickets
Additional Monday Lunch Tickets
Additional Tuesday Lunch Tickets
Sunday Banquet Tickets
Vendor Demo/Ignite Session
During each 60 minute vendor ignite session, there will be up to four vendors. Each vendor will have 15 minutes to present and answer questions.
Vendor Ad Options
Full Page Ad in Printed Program
Dimensions: W 7 ¼’’ x H 10’’ - Add graphics due on Monday, September 30th.
Half Page Ad in Printed Program
Dimensions: W 7 ¼’’ x H 4 ¾’’ - Add graphics due on Monday, September 30th.
Quarter Page Ad in Printed Program
Dimensions: W 3 ¾’’ x H 4 ⅝’’ - Add graphics due on Monday, September 30th.
Virtual Ad Add-On
Must have purchased a print ad. For an additional $100, your ad will also be displayed on conference website AND on screen set-up at registration area.
Virtual ONLY Ad
Vendor will choose either a still ad image to be displayed on conference website AND on screen set-up at registration area OR 30 second commercial to be displayed on conference website ONLY.
A La Carte sponsorships
Featured Speaker Sponsor
Sponsor names & logos will be displayed online & on sponsorship signs on-site during speaker sessions.
Monday OR Tuesday Food Sponsor
Sponsor names & logos will be displayed online & on sponsorship signs on-site during all food breaks & meals for the day chosen. Vendor may choose the day.
Sunday Meal Sponsor
Sponsor names & logos will be displayed online & on sponsorship signs on-site during Sunday afternoon break & Sunday night annual banquet.
Sensory Space Sponsor
A space for attendees to escape from the overstimulation sometimes caused by conference. The space may contain items such as fidgets, adult coloring sheets, & other low stimulation quiet activities. Sponsor's name & logo will be displayed online & on sponsorship signs on-site. Sponsor may supply branded fidgets, flyers, or other items of sponsor's choice, to be set-out.
Educational Assistance Scholarship Sponsor
Help an attendee come to conference by contributing to NELA's Educational Assistance Fund! Recipients will be chosen from the pool of applicants that apply for NELA's annual conference scholarship. Applicants will be asked to write a brief paragraph on how attending will help them professionally. Applications are anonymous. Recipients will be reviewed & chosen by NELA & will not be revealed to the vendor.
DIY Sponsorship
Do you have a sponsorship idea that you don't see here? Tote bags? Hand sanitizers? The only limits are your creativity & imagination! Email mbishop@nelib.org if you have questions.
Premium Sponsorship Packages
Inclusions:
- 8' X 10' PREMIUM BOOTH - Includes one (1) 2' x 6′ x 30″ skirted table, two (2) chairs, one (1) wastebasket. (Typical booths do not include any furniture).
- VENDOR IGNITE SESSION - During each 60 minute vendor ignite session, there will be up to four vendors. Each vendor will have 15 minutes to present and answer questions.
- FULL PAGE AD - W 7 ¼’’ x H 10’’ full page ad in printed program.
- VIRTUAL AD ADD-ON - Your ad will also be displayed on conference website AND on screen set-up at registration area.
- VERBAL ACKNOWLEDGEMENT - Verbal acknowledgement prior to all conference sessions on Sunday, Monday, & Tuesday.
- ELECTRICAL HOOK-UP
- VENDOR LOGO - Your logo will be displayed on the conference website with a link to your company website.
- EMAIL MARKETING - Your logo will be displayed on all email marketing.
- LOGO ON-SITE - Your logo will be prominently displayed in our printed program & sponsorship signs on-site.
- ATTENDEE EMAIL LIST**
- LUNCH TICKETS - Lunch tickets for all registered booth staff for Monday AND Tuesday lunches.
- SNACK BREAKS - Morning & afternoon snack breaks on Monday & Tuesday
- BREAKFAST - Breakfast buffet on Tuesday
- SUNDAY NIGHT BANQUET - Tickets for all registered staff for Sunday night banquet.
Inclusions:
- 8' X 10' PREMIUM BOOTH - Includes one (1) 2' x 6′ x 30″ skirted table, two (2) chairs, one (1) wastebasket. (Typical booths do not include any furniture).
- HALF PAGE AD - W 7 ¼’’ x H 4 ¾’’ half page ad in printed program.
- VIRTUAL AD ADD-ON - Your ad will also be displayed on conference website AND on screen set-up at registration area.
- VERBAL ACKNOWLEDGEMENT - Verbal acknowledgement prior to all conference sessions on Sunday & Monday.
- ELECTRICAL HOOK-UP
- VENDOR LOGO - Your logo will be displayed on the conference website with a link to your company website.
- EMAIL MARKETING - Your logo will be displayed on all email marketing.
- LOGO ON-SITE - Your logo will be prominently displayed in our printed program & sponsorship signs on-site.
- ATTENDEE EMAIL LIST**
- TWO (2) LUNCH TICKETS - Up to two (2) lunch tickets for registered staff for Monday AND Tuesday lunches.
- SNACK BREAKS - Morning & afternoon snack breaks on Monday & Tuesday
- BREAKFAST - Breakfast buffet on Tuesday
- SUNDAY NIGHT BANQUET - Up to two (2) tickets for registered staff for Sunday night annual banquet.
Inclusions:
- 8' X 10' PREMIUM BOOTH - Includes one (1) 2' x 6′ x 30″ skirted table, two (2) chairs, one (1) wastebasket. (Typical booths do not include any furniture).
- VENDOR AD CHOICE - Choice of either W 3 ¾’’ x H 4 ⅝’’ quarter page ad in printed program OR virtual ad to be displayed on conference website AND on screen set-up at registration area.
- VERBAL ACKNOWLEDGEMENT - Verbal acknowledgement prior to all conference sessions on Monday.
- VENDOR LOGO - Your logo will be displayed on the conference website with a link to your company website.
- EMAIL MARKETING - Your logo will be displayed on all email marketing.
- LOGO ON-SITE - Your logo will be prominently displayed in our printed program & sponsorship signs on-site.
- ATTENDEE EMAIL LIST**
- TWO (2) LUNCH TICKETS - Up to two (2) lunch tickets for registered staff for Monday AND Tuesday lunches.
- SNACK BREAKS - Morning & afternoon snack breaks on Monday & Tuesday
- BREAKFAST - Breakfast buffet on Tuesday
*Attendees have the option of opting out of vendor communications.
Exhibit Hall Floor Plan
If you would like to see a current list of registered exhibitors, and their assigned spaces, please click HERE.
Vendor Refund Policy
A refund of the registration fee, minus an administrative fee of 20% of the registration fee, will be given for cancellations received up to one month prior to the event, by email to info@nelib.org.
No refunds will be issued less than one month prior to the event.
Emergencies, e.g., illness, death in the family, may be submitted to info@nelib.org. Emergency cases must be submitted prior to the end of the event. NELA may require proof of emergency, i.e. doctor's note, etc. The administrative fees still apply.
In lieu of cancellation, vendors have the option of converting their registration fee into a sponsorship at any time, which would not be subject to administrative fees.
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